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  Chilham Future Development Board
  Chilham Square  
     
 

Background history

Chilham Square's function in the community has been a point of discussion for some 30 years, and more. Public consultation for the Parish Appraisal (1996) and Parish Design Statement (2003) emphasised problems with traffic and demonstrated overwhelming support for solutions and improvement. By then, congestion had become safety issue; access for ambulances and fire engines was being compromised.

Therefore, at its meeting on 4 Dec 2003, the Parish Council unanimously voted to investigate the feasibility of delivering a high quality, long-term improvement project. A Project Brief and invitations to tender were sent to 6 design teams in January 2005. After short-listing and interviewing four urban design consultants firms, the award-winning Rummey Design Associates were appointed.

By early 2006, sufficient funds, including a grant of c£20,000 from Defra had been raised so Rummey Design Associates began work in May 2006. (see our Q and A section - Why a Feasibility Study?)

Developments since the Feasibility study:

October 2006 - the Feasibility Study was presented to stakeholders by Rummey Design Associates at a 'round table discussion' at Chilham Castle chaired by Martin Bacon, then Managing Director of Ashford's Future Delivery Board. Participants included David Hill, Chief Executive of Ashford Borough Council, representatives from key stakeholders such as English Heritage, Kent County Council, Ashford Borough Council, Tourism South East, Canterbury City Council, East Kent Partnership, Kent Downs AONB Team, SEEDA, the Ashford Borough Councillor for Chilham Ward and Parish Councillors. The aim was to draw attention to likely supporters/stakeholders and grant-awarding organisations, Chilham's potential and aspirations.

April 2007 - CPC formed CFDB, to project-manage the community engagement exercise and take forward the communities aspirations for a regeneration and improvement project.

May 2009 - CFDB asked 3 urban design consultants to quote for running the community engagement exercise. Halcrow were selected based upon their experience, flexible and pragmatic approach to the problem and their costs. CFBD secured funding from Leader to cover the fixed costs of Halcrow for the engagement exercise.

March 2010 - CFDB held an Open Meeting in St Marys Church. CFDB held an open meeting, with George Kennedy as independent chairman, to present the reasoning behind the next step in the project (a community engagement exercise planned for later in the year), explain what they hope this exercise will achieve and collect views from those attending. The CFDB presentation was followed by a question and answer session. The notes from the meeting have been approved by our independent chairman and a copy was made available and could be borrowed from the post office by those who did not have internet access.

May 2010 - an Open Workshop was held in Chilham Castle. Everyone in the parish was invited to the open workshop, the first step in our community engagement exercise. This gave parishioners the opportunity to engage with other members in the community to agree what needs to be achieved to improve the Square and its environs.

June 2010 - CFDB produced a progress report outlining what had been achieved at the open workshop together with a summary of the main outcomes. Check out the briefing note issued beforehand, the presentation slides, the meeting record and the attendees list for further information on the workshop.

July 2010 - at the second scheme development workshop the community reps were split into 3 groups and given the task of progressing 3 options.
Group1 produced a proposal based upon the Jacobs proposal providing 38 parking bays
Group2 produced a proposal based upon a compromise layout providing 25to35 parking bays
Group3 produced a proposal based upon a layout providing less than 25 parking bays
Each group progressed their proposal so that they could be presented to the community at an open meeting later in the summer.
Check out the briefing note issued beforehand,the meeting record, the presentation slides, and the attendees list for further information on the workshop.

November 2010 - CFDB produced a progress report outlining their plans for the community engagement exercise. This included the leaflet to be delivered to all households, and details of the method to be used to test community support for the schemes. This method has been endorsed by Ashford Borough Council who are satisfied that the principles of the consultation are sound.

November 2010 - Open Meeting in Church - Option2 gets majority support
Over 150 people attended the open meeting on 25th November chaired by independent chairman George Kennedy.
The group 1 proposal, the group 2 proposal and the group 3 proposal were presented and each were followed by a Q&A session.
Attendees then completed a feedback questionnaire to indicate their views on the 3 options.
Nearly 300 questionnaires were returned either at the meeting or to the post office before the meeting.
The outcome was announced at 4pm in St Marys Church on Friday 26th November.
This outcome was considered by the parish council at a special meeting on 9th December and it endorsed the view that Option2 the compromise solution based on providing 28 parking bays would be the proposal to be taken forward.

Why was Option2 chosen?
1. More people supported Option2 than any other option
2. Option2 was the only option where the number of people who supported the proposal exceeded the number that did not

Other outcomes of the Feasibility Study so far, include:

In January, 2007 the Chilham Tourism and Retailers Group (CTRG) met for the first time. Supported and funded by The Kent Downs AONB Sustainable Tourism Project it went on to help develop Chilham profile in the ‘Rural Ways’ / ‘Country Breaks’ scheme.

CTRG has become a thriving, active group, now working on a variety of tourism and promotional initiatives. It has designed a logo for Chilham, run an ‘Enjoy Chilham’ stand at horse trials at Chilham Castle and is currently working on all the tourism initiatives set out below.

The Kent Downs AONB Sustainable Tourism Project has funded and help develop and design a fresh leaflet on Chilham for visitors, Discover Chilham.

The Hidden Britain Project funded by SEEDA through the Rural Development Programme for England is now supporting Chilham, helping with tourism initiatives and a website.

What are the timescales:

It is intended that this project should be of the highest standard possible in all respects for the benefit of the community for generations to come.

There are design, materials, planning, highways and many other issues to be considered with ABC, KCC and Kent Highways. This will take time, the more so, if rigorously and professionally conducted. It is vital to get things 'right' and not to rush into an ad hoc ill-thought-out implementation of the scheme.

It is anticipated that, as with such long term improvement projects, it could take several years to complete.

What are the funding options

The project has Ashford Borough Council’s full support in principle. This will help with many of the administrative hurdles e.g. negotiating the planning and highways authorities permissions. We have already had much useful advice and support from their officers.

Nevertheless, it cannot be assumed that any (or any significant) finance will be given by our local authorities, whether Ashford Borough Council or Kent County Council. They simply have too many demands on their budgets already.

Therefore much time and effort will be put into researching and obtaining grant funding. There are many schemes and categories of funding; central government departments; the Countryside Commission, Heritage Lottery, SEEDA, numerous 'private' sources such as charitable trusts and public companies (e.g. under their social responsibility schemes). CFDB will be working to secure any possible funding available.

 

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  Recent News  
     
  June 2013 - CFDB receives letters of support for its search to find funding for the next phase of its project  
  CFDB has received letters of support from KCC Cllr Andrew Wickham, Chilham Tourism and Retailers Group (CTRG), Mulberry Cottages (who let 2 properties in the Square) and Stuart Wheeler. Click below to read them.  
  Andrew Wickham letter  
  CTRG letter  
  Mulberry Lettings letter  
  Stuart Wheeler  
     
  September 2012 - CFDB is registered as a charity  
  CFDB is registered as a charity with HMRC and recognised as a Charitable Company.  
     
  New members join the board  
  Following the adoption by CPC at their April meeting, of the February CFDB Board Resolution . CPC have proposed and CFDB have appointed Cllrs Aimee Brown and Alison Ranns as directors onto the Board of CFDB.  
  Cllr Ranns will also be the CPC nominated representative member of CFDB.  
     
  Meeting - CFDB, CPC and ABC  
  A meeting took place between CPC, CFDB and ABC on the 29th February 2012.  
  The meeting was proposed by CPC to consider its agreed list of agenda items and meeting notes were taken by ABC.  
  The meeting was very productive and a number of issues that CFDB had already sought advice on were discussed - in particular the Board Resolution passed by CFDB to increase CPC involvement in CFDB.  
     
  Technical Design Brief prepared and circulated to statutory stakeholders  
  A technical design brief based upon option2 has been prepared and has been sent to statutory stakeholders as a final update from our community engagement exercise.  
  The next steps are to:  
  1) get advice from ABC and KCC re next steps  
  2) investigate funding opportunities  
     
  New members join the board  
  Following the completion of the communtiy engagement exercise, Peter Higgs, David Hayes and Ben Glancy have been appointed directors of the board, joining Rob Berry, Helen Kirwan and Ernie Taylor.  
     
  Geoff Dear stands down as Project Manager  
  Following the conclusion of the engagement exercise, Geoff stood down as 'project manager' for CFDB. Officially the resignation will become effective at the June AGM.  
  The board would like to thank Geoff for all his hard work and dedication in bringing this exercise to a conclusion.  
  No doubt CFDB will still have need to call upon Geoff from time to time for assistance, such as the submission of the Technical Design Brief etc.  
     
  Open Meeting in Church - Option2 gets majority community support  
  Option2, the compromise solution based on providing 28 parking bays will now be taken forward.  
  Option2 was chosen because...  
  1) more people supported Option2 than any other option  
  2) Option2 was the only option where the number of  people who supported exceeded the number that did not  
  Over 150 people attended the open meeting on 25th November chaired by independent chairman George Kennedy.  
  The group 1 proposal, the group 2 proposal and the group 3 proposal were presented and each were followed by a Q&A session.  
  Attendees then completed a feedback questionnaire to indicate their views on the 3 options.  
  Nearly 300 questionnaires were returned either at the meeting or to the post office before the meeting.  
  The outcome was announced at 4pm in St Marys Church on Friday 26th November.  
  This outcome was considered by the parish council at a special meeting on 9th December and it endorsed the view that Option2 should be taken forward.  
     
  Public Displays In Church  
  The 3 groups are erecting their displays in the Church. Their proposals have been revised to take into account stakeholder feedback from Ashford Borough Council, Kent Highways, Kent Police and Ashford Access.  
     
  November 10 - Progess Report  
  CFDB produced a progress report outrlining their plans for the community engagement exercise. This included the leaflet to be delivered to all households, and details of the method to be used to test community support for the schemes. This method has been endorsed by Ashford Borough Council who are satisfied that the principles of the consultation are sound.  
     
  October 10 - Progess Report  
  CFDB produced a progress report outlining their plans for the community engagement exercise and the Open Meeting to be held in St Marys Church at 730pm on Thursday 25th November  
     
  September 10 - Progess Report  
  CFDB produced a progress report outrlining their plans for the community engagement exercise  
     
  July 10 - Progess Update  
  At the second scheme development workshop on 8th July the community reps were split into 3 groups and given the task of progressing 3 options.  
  Group1 produced a proposal based upon the Jacobs proposal providing 38 parking bays  
  Group2 produced a proposal based upon a compromise layout providing 25to35 parking bays  
  Group3 produced a proposal based upon a layout providing less than 25 parking bays  
  Each group then progressed their proposal so that it could be presented to the community at an open meeting later in the summer.  
  Check out the briefing note issued beforehand,the meeting record, the presentation slides, and the attendees list for further information on the workshop.  
     
  July 10 - Progess Report  
  CFDB produced a progress report outlining what had been achieved at the first scheme development workshop. Check out the briefing note issued beforehand,the meeting record, the presentation slides, the Kent Highways presentation, the group feedback and the attendees list for further information on the workshop.  
     
  June 10 - Progess Report  
  CFDB produced a progress report outlining what had been achieved at the open workshop together with a summary of the main outcomes. Check out the briefing note issued beforehand, the presentation slides, the meeting record and the attendees list for further information on the workshop.  
     
  May 10 - Progess Report  
  CFDB produced a progress report outrlining their plans for the community engagement exercise  
     
  Open Workshop - 27th May in Chilham Castle at 7pm  
  Everyone in the parish is invited to an open workshop, the first step in our community engagement exercise.  
  This is your chance to engage with other members in the community to agree what needs to be achieved to improve the Square and its environs.  
  Use our feedback form before 14th May to book a place.  
     
  April 10 - Progess Report  
  CFDB made a progress report to the annual parish meeting on 15th April explaining their plans following the open meeting.  
     
  Open Meeting - 25th March in St Marys Church at 730pm  
  CFDB held an open meeting, with George Kennedy as independent chairman, to present the reasoning behind the next step in their project (a community engagement exercise planned for later in the year), explain what they hope this exercise will achieve and collect views from those attending.  
  The CFDB presentation was followed by a question and answer session. The notes from the meeting have been approved by our independent chairman and a copy can be borrowed from the post office by those who do not have internet access.  
     
  February 10 - Progess Report  
  CFDB produced a progress report explaining what had been achieved since December.  
     
  January 10 - Progess Report  
  CFDB produced a progress report explaining what had been achieved since November.  
     
  December 09 - Progess Report  
  CFDB produced a progress report explaining what had been achieved since September.  
     
  October 09 - Progess Report  
  CFDB produced a progress report explaining what had been achieved since August.  
     
  September 09 - Progess Report  
  CFDB produced a progress report explaining what had been achieved since July.  
     
  August 09 - Progess Report  
  CFDB produced a progress report explaining what had been achieved since June.  
     
  July 09 - Progess Report  
  CFDB produced a progress report for August Parish News explaining what had been achieved since May, including plans for an open meeting.  
     
  June 09 - Progess Report  
  CFDB produced a progress report for July Parish News explaining what had been achieved since April.  
     
 

April 09 - Community Engagement Phase Proposed

 
  CFDB produced a report for the annual parish meeting explaining that the key issue to be addressed would be to understand the effects of the main thrust of the feasibility study proposals, ie reducing parking in the Square and encouraging visitors to use Taylors Hill car park. The plan would be to involve experts in the field of urban design and community consultation to establish the basic principles of this approach and introduce the concepts of shared space. With this expert input CFDB hopes the key stakeholders can engage with each other to agree a specific scheme that achieves the aims of the project.  
  The parish council endorsed this next phase at its May meeting  
     
 

August 08 - Investigation into funding

 
  The CFDB started to look into project funding and met with Ashford Borough Council projects office to identify potential sources. It also sought advice on next steps from Kent Downs AONB and experts in urban design and community engagement. The key fact to emerge was that to gain the funding required to move this project forward to a detailed design stage, support is required from the key stakeholders in the Square (residents, businesses, school, church) to a specific scheme. This will be a mandatory requirement for any funding.  
     
     
 
 
Chilham's Future Delivery Board Limited is a Company limited by guarantee with Charitable Objects registered in England and Wales; Company No.6212253
 
 
Registered Address: Stourside Place, Station Road, Ashford, Kent TN23 1PP